We are delighted at your interest and your visit to our website. Protection of your personal data is especially important to us in every phase of the collaboration. We would therefore like to explain to you what information we collect and how this information is used.
1. Handling of usage data on our homepage www.cotac-group.com
1.1 Collecting and processing personal data
As a rule, personal data, e.g. your name, phone number or e-mail address, are not collected when you visit our website. If you voluntarily state personal data, e.g. in the context of enquiries, we will process and use it in compliance with the General Data Protection Regulation (GDPR), while safeguarding your interests that require protection, but only for one of the purposes stated below:
Making contents available to the user
Subsequent recognition during later visits (possibly by using cookies)
Making contact when web forms are used
Granting access in protected customer areas
Analysis of the use of our website
Using social plug-ins
The statutory basis for processing personal data is described in detail in Article 6, Para 1, Letter f and c of the General Data Protection Regulation in conjunction with the Telemedia Act.
Justified interests for data processing within the meaning of Article 6, Para 1, Letter f of the GDPR are:
Personal approach and user loyalty
Subsequent recognition of users
Traceability of use to optimise and improve the offering
The recipients of personal data are:
Web analysis service providers to evaluate the use of our website
Duration of storage
Personal data is stored for as long as needed for the purposes mentioned above, and for as long as required by statutory preservation periods. Web server log files are stored for seven days, and web tracking data for 26 months. Cookies expire after 14 months.
If you use our contact form, the obligatory information in it is identified. This information is necessary to enable us to answer your question. Apart from that, the information is voluntary.
1.2 Information collected automatically
During your visit, basically every web server records the IP address of the inquiring computer, your browser’s file requests (file names and URLs), the http response codes and the internet page from which you visit us.
Cookies with longer durations are required for certain offers and services. For example, these cookies are used to enable contents corresponding to your interests to be displayed to you. Basically, these cookies do not contain any information about you personally. These cookies are automatically deleted from your web browser at the end of their lifetime.
Cookies can contain personal data only if you made corresponding statements yourself on the relevant page. You will receive information about the purpose of the cookies used in each case if you want to use the corresponding offers and services.
1.4 Google Analytics
This website uses Google Analytics, a web analysis service of Google Inc. (“Google”). Google Analytics uses what are called “cookies”, i.e. text files that are stored on the user’s computer and enable an analysis of his/her use of the website. As a rule, the information generated by cookies about the use of this website by users is transmitted to a Google server in the USA, where it is stored. However, due to the activation of IP anonymising on this website, Google truncates your IP address beforehand within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and truncated there. Data processing is based on the EU-U.S. Privacy Shield Agreement.
Webtracking creates a profile about your usage behaviour. That means all your interactions with web pages are recorded, stored under a pseudonym and can be evaluated even beyond the current session. We do not connect this information with your name, however, nor will we identify you in any other way.
On behalf of the operator of this website, Google will use this information to compile reports about the website activities and provide the website operator with other services associated with the use of the website and of the internet.
Our legitimate interest in the data processing also lies in these purposes. The statutory basis for using Google Analytics is Article 6, Para 1, Letter f of the GDPR and Section 15, Para 3 of the Telemedia Act. The data sent by us and linked to cookies, user codes (e.g. User ID) or advertising IDs are automatically deleted after 14 months. The deletion of data whose retention period has been reached takes place automatically once a month.
You can prevent cookies being stored by setting your browser software accordingly; in that case, however, we draw your attention to the fact that you may possibly be unable to use all of the website’s functions to their full extent. Moreover, you can prevent Google collecting the data generated by the cookies and relating to your use of the website (including your IP address), and processing of this data by Google, by downloading and installing the browser plugin available at the following link. The address of the link is: http://tools.google.com/dlpage/gaoptout?hl=de
Alternatively, in an individual case, you can prevent recording by Google Analytics by clicking on the following link. This will set an opt-out cookie that will prevent your data being collected in the future when you visit this website:
Deactivate Google Analytics
You can obtain more information from Google at
https://support.google.com/analytics/answer/6004245?hl=de and http://www.google.com/intl/de/policies/privacy/partners/.
2. Handling job application data
2.1 Collecting and processing personal data
With your consent, personal data, e.g. your name, your address and your telephone number or e-mail address are communicated to us through your job application. In compliance with the General Data Protection Regulation and ensuring that your interests requiring protection are safeguarded, we process this data only in the context of the staff recruitment process for the advertised position or for a similarly situated vacancy for which we are considering employing you. If you do not agree to your personal data being processed for a different vacancy, please inform us of this fact in writing to jobs(at)cotac-group.eu after your job application has been submitted, or by post to the following address:
cotac europe GmbH
Corporate Human Resources
20537 Hamburg, Germany
The statutory basis for processing personal data is described in Article 6, Para 1, Letter b of the General Data Protection Regulation.
2.2 Duration of storage
Your job application documents will be stored for as long as they are needed for the purposes mentioned above, and for as long as statutory retention periods require it. We will delete your data after six months have elapsed since the vacant position was filled, unless we have received your permission to store the data for longer.
3. Information on Data Protection for Business partners and contact persons
We collect personal data on business partners and contact persons.
We process your data for the following purposes:
Maintaining business relationships
The legal basis for processing this data is Article 6, Para 1, Letter f GDPR: Our legitimate interests are the execution of the contract and the maintenance of the business relationship with you. If we process any further personal data, this is based on your consent (Article 6, Para 1, Letter a GDPR).
For this we process the following categories of data:
Your professional contact data
We only process further data if you share this voluntarily.
We do not share your information with third parties unless you consent to this. This does not apply to service providers who provide or maintain our IT infrastructure and who are separately obliged to maintain secrecy. The storage period depends on the purposes mentioned above and, if applicable, on the statutory retention periods.
4. Rights of the persons involved
As an affected person, you are entitled to the following rights insofar as the statutory conditions required for them are fulfilled:
The right to information, Article 15 of the GDPR
The right to correction, Article 16 of the GDPR
The right to deletion, Article 17 of the GDPR
The right to restrict processing, Article 18 of the GDPR
The right to data transferability, Article 20 of the GDPR
The right to object, Article 21 of the GDPR
You have the right at any time, with effect for the future, to revoke the consent you have given to the processing of data.
You have the right to appeal to the Data Protection Supervisory Authority about data processing.
5. Contacting the Data Protection Officer
If you have any other questions on the subject of data protection and the handling of
your personal data in the HOYER Group, please contact our Data Protection Officer:
fox-on Datenschutz GmbH
51789 Lindlar/Cologne, Germany
Phone: + 49 2266/90 15 920